Private beta · Testing begins mid-November 2026
Quality that works for every lab.
Document control, corrective actions, and an AI assistant that only answers from your lab's own records, with the source shown, or a plain "not found" instead of a guess.
Illustrative record activity
How it works
Documents, records, and actions live in one place, versioned and findable, so nobody has to remember which binder holds the answer.
$ find "freezer temperature SOP"
→ SOP-017 · v3 · Approved
→ 2 linked records, 1 open action
Illustrative. Not a real laboratory's records.
Private beta
The next milestone is evidence, not a sales launch.
Mid-November testing will put the eQMS in front of laboratory teams so we can observe real workflows, collect structured feedback, and decide what is ready for a wider pilot. QualiBOT is being developed and tested separately as an educational, source-grounded assistant.
Testing now
eQMS workflows
Document control, quality records, and day-to-day usability with a small laboratory cohort.
Learning
What works in practice
Training needs, workflow gaps, connectivity constraints, and the changes users need before a wider pilot.
Not claiming
Sales or proven outcomes
QualiTracker is pre-revenue. Beta participation is not a customer sale, accreditation result, or performance guarantee.
Quality Excellence Challenge · September 2026
The laboratory community showed up.
At the 39th MeLSAT Scientific Conference, QualiTracker delivered a timed laboratory-QMS knowledge challenge. These are event participation and feedback results, not evidence of eQMS adoption, recurring product use, or revenue.
276
registrations
154
completed attempts
27
regions represented
4.35 / 5
average rating · 57 responses
Source: challenge platform records and post-challenge survey summarized in the October 2026 detailed report. Registration records may include duplicates; the rating reflects survey respondents, not all registrants.
Why we're building this
Most laboratory quality records still live on paper.
Laboratories tell us entries get forgotten, misread or misrecorded, and the cost shows up later as repeated work, delayed results, or lost samples. Toggle the example to see what we are testing in the beta.
Freezer 2 · daily temperature check · acceptable range −25 to −15 °C
Mon
-19
Tue
,
Wed
-18
Thu
-1B
Fri
,
- Two days were never filled in, and nobody finds out until an audit.
- “-1B” could be −18 or −19. Nobody can tell which, and the sample decision depends on it.
Illustrative example, not a real laboratory's data. Names are placeholders.
Where we're going
Built in the open, one gate at a time.
We would rather show you the plan, and what it depends on, than promise a launch date. Switch between horizons to see what is happening now, next, and later.
Ownership first
No agreement is signed until the company demonstrably owns what it builds.
Evidence before scale
Beta and event data come before any claim about outcomes.
Safe by default
The assistant answers only from your documents, cites its source, and says so when it cannot find an answer.
$ roadmap --horizon now # Nov 2026
- Mid-Nov 2026
eQMS private beta startsplanned
A small cohort of laboratories tests document control and quality records in real workflows.
- Before beta
Superuser orientation and trainingin progress
Each lab names superusers who are trained virtually first, then supported on site for three days.
- Throughout
Feedback ranked every weekin progress
Every request is logged, ranked, and marked done, deferred, or declined, so users can see what happened to it.
Plans change with evidence. Dates marked “depends on a gate” need a signed agreement or an internal safety check first.
The reality
Your quality system already exists. It's just hiding.
In a shared drive. In a WhatsApp thread. In a folder only one person knows how to find. QualiTracker eQMS gives the work a home your whole lab can trust.
Find the record
Search quality documents, actions, and evidence from one place.
See the trail
Know what changed, who reviewed it, and what still needs attention.
Close the loop
Turn findings into assigned, visible actions with a clear next step.
Keep the context
Make your lab's own SOPs the source of truth for everyday questions.
Why it's different
Not a bigger binder. A different kind of system.
| QualiTracker eQMS | Shared drive / paper | Generic QMS software | |
|---|---|---|---|
| Traceability | Every record traced, standard to verification | No structured trace, tribal knowledge | Varies by vendor |
| AI answers | Cites its source, or says "not found" | No AI assistant | Varies by vendor |
| Built for these standards | ISO 15189 · SLIPTA · WHO LQMS | Standards knowledge lives in people's heads | Often built for a different regulatory context |
| Data handling | Per-tenant isolation, self-hosted inference | Whatever the drive's own access controls allow | Varies by vendor |
| Status | Private beta, pre-revenue | Already what most labs use | Established, but often not region-specific |
See it, not just read about it
This is what your dashboard actually looks like.
Your labs, departments, roles, and people, scoped to who you are and where you work, the moment you log in.
The quality intelligence graph
Quality management isn't a pile of disconnected documents. It's a connected system.
A standard implies a document. A document describes a process. A process produces evidence. Evidence is what an audit checks, and what a finding, a non-conformance, or a CAPA all trace back to. Hover a node to follow the connection.
Hover or focus a node to see how it connects.
The system
Two connected layers, one system of record.
QualiTracker eQMS
A versioned document and record repository for SOPs, policies, quality records, and audit logs, built for lab directors, quality managers, and accreditors.
- Document control: draft, review, approve
- Quality records: temperature, QC, proficiency
- Findings and corrective actions with two reviews
- An audit trail of who changed what, and when
QualiBOT
A conversational assistant grounded in your lab's own uploaded documents, for frontline technologists asking everyday questions in plain language, in English or Swahili.
Illustrative question
Q: What do I do if the freezer alarm sounds?
A: Follow SOP-017, section 4.2.
No matching document? It says "not found" instead of guessing.
Document & evidence intelligence
Every document moves through the same real workflow.
No status is invented for this page, these are the actual states a controlled document moves through, end to end.
Step 1 of 5
A new SOP or policy starts here, editable, not yet in force.
Corrective action lifecycle
Two independent reviewers, not one rubber stamp.
Every finding is classified Major or Minor, auto-numbered, and closed only after two separate people have signed off, the same rigor an accreditor expects.
Step 1 of 7
A finding is logged with a unique, auto-generated NC number and classified Major or Minor.
Ask the record
An assistant that knows when it doesn't know.
Ask in plain language. Get an answer grounded in your lab's own records, with the source beside it, and if there's no relevant record, QualiBOT says so rather than guessing.
Ask QualiBOT
Illustrative demo, not a real laboratory's data
Two corrective actions are still open from the Q3 internal audit: CAPA-014 (reagent storage deviation, due in 4 days) and CAPA-017 (equipment calibration record gap, due in 11 days).
- SOURCE
- Audit Log · Q3 2026
- RETRIEVAL
- ABOVE THRESHOLD
- TRACE
- AUDIT → FINDING → CAPA
- HUMAN REVIEW
- REQUIRED
AI-generated, verify critical decisions with your lab supervisor. Not a diagnostic tool.
Keep scrolling
That answer above didn't come from nowhere. Here's the path it walked.
How an answer gets built
Question
A staff member asks in plain language, with no query syntax to learn.
Permission layer
Checked against what that person's role is allowed to see, first.
Authorized knowledge
Only this lab's own uploaded SOPs, records, and audit logs, never another lab's data.
Retrieval
The relevant passage is located, not guessed at.
Evidence
The exact document and section the answer will cite.
AI reasoning
A plain-language answer is drafted from the evidence, not from general knowledge.
Traceable response
Delivered with its citation and a confidence level attached, or a clear "not found."
The answer, as it is built
- QWhat do I do if the freezer alarm sounds?
- RoleTechnologist. Can read SOPs and records.
- ScopeThis laboratory's documents only.
- FoundSOP-017, section 4.2
- SourceSOP-017, version 3, page 4
- DraftCheck the door seal, record the temperature, tell the quality manager.
- AnswerCited to SOP-017 section 4.2. Confidence: high.
Illustrative example, not a real laboratory's data.
Where we are, and where we're going
Quality-management software today. An institutional ambition for tomorrow.
Quality-management software
QualiTracker eQMS is a digital quality-management system: document control, records, audits, corrective actions, and an AI assistant grounded in a lab's own documents. It helps a laboratory organize and evidence its own quality work, it does not certify, audit on behalf of, or accredit anyone.
Contributing to accreditation-readiness infrastructure
Longer term, we want to explore the institutional path toward supporting laboratory accreditation readiness across East Africa and Sub-Saharan Africa. That is a future ambition, contingent on obtaining the appropriate authorization, not a current capability, and not implied by anything else on this site.
Start the conversation
Let's make quality easier to see.
QualiTracker is pre-revenue and not available for purchase. Register your interest for a future beta cohort, or talk to the team about research, institutional evaluation, or the Quality Excellence Challenge.